Compliance Documentation
Retention Audit Trail for AI Chatbots and Agents in Government
Civagent maintains a durable record of every deletion carried out under a retention policy. The result is an evidentiary trail: proof that records were disposed of in accordance with approved schedules, and that any legal holds in force were honoured.
What is recorded
- Record type (conversation, message, file, audit log)
- Original creation date
- Deletion date and time
- Retention period applied
- Retention job identifier and trigger (scheduled or manual)
- Items exempted from deletion because a legal hold applied
How this is used
- Evidence of policy-compliant disposal for audits and oversight
- Support for responding to public records requests within statutory timelines
- Verification that legal holds prevented deletion when required